Multitasking? A Fallacy - Impact on Project Management? A Possible Chaos –Part II – What can be done? A call to action

In Part I of this series, we explored how multitasking doesn’t make us more efficient or happier—it often leaves us more stressed. Yet, in today’s world, multitasking feels almost unavoidable. So, what can we do about it?

Three Simple Steps

1. Be Aware

Awareness is the first step. Ask yourself: Am I truly multitasking?If you find yourself rapidly switching between tasks or constantly shifting between projects and contexts, that’s a sign. The cost? Mental fatigue, drained energy, and little sense of accomplishment—often ending your day in frustration.

 Recognizing these habits—and acknowledging their cost—is key to making a change.

2. Plan Smart

Once you’re aware, it’s time for action. Prioritize your tasks and projects. Even small adjustments—like reordering your to-do list—can lead to better results and greater well-being. Project prioritization may be easier said than done, but pausing to take a second look—while still keeping in mind the company’s priority for those projects —often sparks ideas that help you avoid constant shifting. That small shift in planning can mean more progress, less stress, and a calmer mind.

Pro tip: Try time blocking—set aside 30–60 minute windows for single-task focus. Turn off notifications, close extra tabs, and dive deep. You’ll be surprised how much more you get done when distractions are out of the way

3. Stay Consistent

Here’s the tough part—sticking with it. Skipping prioritization or jumping straight into work without a strategy and bouncing between tasks or projects can quickly bring back the same chaos. Consistency is crucial. Multitasking may feel like progress, but in reality, it drains energy and increases fatigue. Sticking to a mindful, prioritized approach helps you achieve more with less stress—both at work and in life.

Let me finish with a Call to action (CTA) - Try this tomorrow: choose one main focus and commit to it before you shift to the next unless something absolutely urgent. See how much calmer and more productive your day feels!! Feel free to share any thoughts once you try.